Privacy Policy
This Privacy & Cookies Statement describes how Excaliburancy (“Consultancy”) collects, uses, shares, and otherwise processes Personal Data (defined below) about:

  • Visitors to our websites, mobile applications, and other online properties (each, a “Site”)
  • Contact persons for our clients and/or prospective clients
  • Contact persons for our collaborators and/or prospective collaborators
  • Any other individuals about whom the Consultancy obtains Personal Data

In this Privacy & Cookies Statement, “Personal Data” means information that (either in isolation or in combination with other information held by the consultancy) enables you to be identified as an individual or recognized directly or indirectly.

Overview
Unless we specifically state otherwise, the Consultancy is the data controller of the Personal Data we collect and process, and is therefore responsible for ensuring that the systems and processes we use are compliant with data protection laws, to the extent applicable to us.
Collection of Personal Data
We collect the following categories of Personal Data about Site visitors, clients, prospective clients, suppliers and other third parties:

  • Basic data: Name, title, organization, phone number, mailing address, email address, contact details.
  • Special categories of data: As that term or related terms are applicable to us including as defined in relevant laws.
  • Registration data: Newsletter requests, event/seminar registrations, subscriptions, downloads, and username/passwords (where applicable).
  • Client service data: Personal Data received from clients in respect of employees, customers or other individuals known to clients, invoicing details and payment history, and client feedback.
  • Marketing data: Data about individual participation in conferences and in-person seminars, credentials, associations, product interests, and preferences.
  • Job applicant data: Data provided by job applicants or others on our Sites or offline means in connection with employment opportunities, which also may be subject to an additional relevant local recruitment privacy policy.

We collect Personal Data from several sources, either directly from the data subjects, or from clients, colleagues and publicly available sources. Where the Consultancy receives data from its clients about employees, customers or other individuals, the client is responsible for ensuring that any such data is transferred to us in compliance with applicable data protection laws.


Use of Personal Data
The purposes for which we use Personal Data, and the legal bases for such processing, are as follows:

  1. Legal Advisory
    To provide legal advice and respond to inquiries we use relevant Personal Data. We need to process your information in this way in order to perform our obligations under our contracts with our clients.
  2. Management of Business operations and Administration
    To manage our business operations and administer our client relationships we use the Personal Data as applicable. This processing is necessary in order to perform among other aspects, our obligations under the contracts with our clients (e.g. issuing and processing invoices) and collaborators (e.g. managing the supply of goods and services to the Consultancy).
  3. Security
    To protect the security and effective functioning of our Sites and information technology systems we use basic data, registration data, transaction data, and device data. It is necessary for our legitimate interests to monitor how our Sites are used to detect and prevent fraud, other crimes and the misuse of our Sites. This helps us to ensure that you can safely use our Sites.
  4. Marketing
    To provide relevant marketing such as providing you with information about events or services that may be of interest to you including legal services, legal updates, client conferences or networking events, and groups of specific interest (e.g. specific types of networking groups) we use marketing data, basic data, special categories of data, registration data, client service data, and device data. It is necessary for our legitimate interests to process this information in order to provide you with tailored and relevant marketing, updates and invitations.
  5. Legal Obligations
    To address compliance and legal obligations, such as checking the identity of new clients and to prevent money laundering and/or fraud we use compliance data, basic data, registration data, transaction data, and device data. This processing is necessary for the purposes of complying with legal requirements to which we are or might be subject.
  6. Job Opportunities
    To consider individuals for employment and contractor opportunities and manage on-boarding procedures we use job applicant data and compliance data. The processing is necessary for the purposes of recruitment and on-boarding and for complying with legal obligations to which we are subject and which may be subject to a relevant local recruitment privacy policy.

Cookies
We generally do not use any cookies. However, in the future, we may use and allow certain third parties to use cookies, web beacons, and similar tracking technologies (collectively, “cookies”) on our Sites. In such an event we will appropriately intimate you of exactly how the same will affect you.

Data Security
We have implemented technical and organisational measures in an effort to safeguard the Personal Data in our custody and control. While we endeavour to always protect our systems, sites, operations and information against unauthorized access, use, modification and disclosure, due to the inherent nature of the Internet as an open global communications vehicle and other risk factors, we cannot guarantee that any information, during transmission or while stored on our systems, will be absolutely safe from intrusion by others. You also have an important role in protecting Personal Data. As and when applicable, you should not share any username, password or other authentication data provided to you with anyone, and we recommend that you do not re-use passwords across more than one website or application. If applicable, and you have any reason to believe that your username or password has been compromised, please contact us as detailed below.

Personal Data Disclosure and Transfer
Except for very limited circumstances, we do not disclose the Personal Data to outside agencies or unrelated parties. Wherever we need to do so, the parties will be subject to the appropriate confidentiality, privacy and information security commitments, or where we believe it necessary to provide a service which you have requested, or as permitted or required by law, or as otherwise authorized or directed by you. This is also consistent with our professional obligations. As mentioned above, we can disclose or transfer to meet our legal obligations.


Changes
Please note that this Privacy and Cookie Statement may change from time to time. We will not reduce your rights under this without your consent. Regardless, we will post any changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of changes).

Contact Us
If you have questions or comments regarding this Privacy & Cookies Statement or our privacy practices, please contact us at info@excaliburancy.com

Data Protection Officer: Srinjoy Banerjee. You can contact him at the above address.